Enabling Google Single Sign-On
Glean Sign Up Options
Glean gives users different options for signing up (and signing in) to their Glean account.
As a Glean Administrator, you can control the available sign-up settings for your users.
In this article:
- Sign up options
- What is Google Single Sign-On (SSO)?
- How do I enable Google SSO for Glean?
- What will students see?
- We're not a Google school, does this matter?
- Does Glean support other SSO
Sign up options
By default, users sign up by using the email address entered for them in Glean Admin, and creating a password.
Additionally, you can enable all of your invited users to sign up for Glean using Google credentials. (They will still need to use the email address you have entered in Glean Admin).
Organization Settings within Glean Admin include the option to Allow sign up with Google credentials.
By default, this option is not enabled. However, it may have been enabled for you when your account was set up if you confirmed that your institution uses Google email addresses.
You can also now use Microsoft Azure and OKTA SSO - see here for more details: https://help.glean.co/article/313-enabling-microsoft-azure-and-okta-sso
What is Google Single Sign-On (SSO)?
Google Single sign-on allows users to use one set of login credentials (e.g. email and password) to access multiple applications. Using SSO means the user doesn’t have to create separate passwords for each individual web application.
If you are a Google institution, you can empower your users to sign up to Glean using their college-issued email address and password.
How does SSO benefit me and my students?
We all have too many usernames and passwords. Taking advantage of SSO means that your students will be able to sign up and log in to Glean with their college-issued credentials. Hopefully, fewer passwords + easier access = better student adoption!
How do I know if we are a Google institution?
If you are not sure whether your institution uses Gmail for student emails. your IT department should be able to advise you.
How do I enable Google SSO for Glean?
- Sign in to Glean Admin
Click on your Organisation Name in the top right:
Check the checkbox against Allow sign up with Google credentials:
- Click Save Changes.
What will students see?
When the Google Sign Up option is enabled, invited students will see a Sign up with Google option when they enter the Glean sign-up flow.
Select Sign up with Google:
(Students still have the option to create Glean-specific credentials at this stage, by selecting Continue and setting up a password.)
- Confirm Google credentials*: * N.B. The exact sequence of screens that your users will see may depend on your institutional Google account’s settings. You may wish to test and document this yourself (e.g. by inviting colleagues). If you are unsure, your IT department should be able to confirm the process.
- Create the Account
We’re not a Google school, is this a problem?
Not at all! Google Single Sign-On is an additional option, students can always sign up by creating a Glean-specific password.
Users automatically remain Signed in to Glean for 30 days, unless they deliberately sign out via the main menu (or clear their cookies and site data). This means students don’t need to sign in every time they want to use Glean. Every 30 days or so, they will need to re-enter the password they created at sign-up.
To ensure that they can easily sign in to Glean, students can save their login details for Glean using the Google Chrome Password Manager. This allows you to securely save usernames and passwords and have these synced across devices, so they can easily sign in to any web app, including Glean.
What if a student forgets their Glean password?
There is a Forgotten Password link on the Glean sign in page which students can use to set up a new password if they forget their Glean credentials. This is an automated process which takes just a couple of minutes.